Digital process,
transparent overview.
Digital room management gives you and your visitors a professional experience and an emotional workflow with WELCOME.
From digital room reservation to electronic resource management and cost centre accounting - transparent overview with WELCOME.
Booking overview (catering)
WELCOME room management offers you the option of booking catering in addition to pure room booking. You define - individually for each conference room - the catering alternatives to be booked, such as coffee, drinks, etc., and WELCOME displays a summary booking overview for all rooms. A very convenient preparation.
The WELCOME Screen
Using the WELCOME screen you can greet your visitors with a virtual "Welcome" right at the entrance / reception area and can also provide initial information such as "Please contact ...". Design the WELCOME screen according to your own ideas and corporate design using the included editor.
Outlook-Integration
Dates are transparent at a glance! With the Outlook integration, you can plan your appointments in Outlook and WELCOME without media disruption. You can also create appointments directly in WELCOME which were previously only maintained in Outlook. The add-in recognises the external participants, subject, date and hour and allows you to fill in WELCOME-specific information for individual visitors directly in Outlook. This means that in Outlook the welcome screens, personal welcome message, visitor badge and documents which have to be signed can be defined for each visitor.
Visitor Badge
Create visitor-specific badges at the push of a button and use the editor to design your own visitor badge layout. Of course, WELCOME also comes with a check-in / check-out process at the push of a button. And if there are persons visiting on a regular basis, the "permanent visitor" regulation also offers a simple and quick solution.
Self Check-In
After your visitor has got the first positive impression because he saw his / her name on the welcome screen, the next step is impressive, as well: With the self check-in, your visitor fill in their data by himself / herself. Registration via a tablet? No problem, of course! Whether via a terminal or by your reception secretary - the visitor receives a visitor badge and can sign agreements. This is how visitor reception works today.
Safety instructions
You always have an overview of which visitors are in your house. Security agreements need to be signed? This can now be done digitally. You present the security-relevant agreement and your visitor signs e.g. on a tablet. Of course, you can define time limits for how long the agreements are valid. Everything safe, everything under control!
Resource management
Reserve a meeting room or parking space? This can be done in no time and to your absolute satisfaction. WELCOME supports you in managing your resources. These could be, for example, visitor parking spaces or meeting rooms. You set this up individually in the settings and can book a parking space or a meeting room directly when you create a visitor appointment.
Real-time statistics
Your event costs at a glance! This is how you save money. Authorized persons can view the real-time statistics via smartphones, tablets and any device with a web browser. The digital statistics about exact visitor numbers is an important element in the post-processing and is used for 100% accurate event billing.
Terminals
The check-in terminals - perfect for an impressive and trouble-free check-in. At the terminals, visitors can check in, register independently, sign documents and print their visitor badge. The devices can also be equipped with scanners, so that visitors can check in even faster using a barcode. And if you want to print a picture of the visitor on the badge, the terminal can also be equipped with a camera.
Multi-client functionality
Do you have several locations and reception areas? No problem with WELCOME, but perfectly solved! Manage your reception areas in a client overview and control your printers and WELCOME screens specifically and individually. This way you always have everything under control and can direct your visitors to the desired reception area.
Prices for our Room Management solution:
Contact us!
We would be happy to make you an individual offer exactly fitting your company.
WELCOME: customers all over the world.
Some of our satisfied customers:
WELCOME - and your visitors are happy.
The successful solution from EnterSmart.
WELCOME by EnterSmart
This is modern Visitor Management!
Here is an advantage that everyone likes:
The CEOs are delighted...
The CIO is enthusiastic...
The CFO will also love WELCOME...
The security officer can relax...
... and the IT manager can hardly believe it...
The best cloud solutions are the ones from EnterSmart.
Our philosophy: simple design of complex solutions.
This is how visitor management works!
Excellent and safe.
Sit back and relax for 3 minutes and watch the video.
Then you know how visitor management works with WELCOME. Also in your company.
Sorry, video only available in German language.
The perfect modernization for each reception area:
the cloud-based visitor management software for companies and events, which also takes corporate security to a new level!
Click here for more information.Some Highlights
- German cloud business solution with installed customer base
- Overview of all visitors
- Control and evaluation
- Simple and intuitive handling
- Fast implementation (Outlook and Microsoft Active Directory)
- End-to-end digital process
- Perfect, emotional appearance
