Digital process,
transparent overview.

Digital room management gives you and your visitors a professional experience and an emotional workflow with WELCOME.
From digital room reservation to electronic resource management and cost centre accounting - transparent overview with WELCOME.

Room booking overview

The room booking overview provides a clear overview of all relevant conference rooms with occupancy and topic display for your employees and your meeting visitors on one screen. Fast information and clear room booking overview with WELCOME.

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Booking overview (catering)

WELCOME room management offers you the option of booking catering in addition to pure room booking. You define - individually for each conference room - the catering alternatives to be booked, such as coffee, drinks, etc., and WELCOME displays a summary booking overview for all rooms. A very convenient preparation.

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Room Display

If you have booked a conference room for an appointment, WELCOME automatically displays the individual room occupancy on appropriate screens. You can configure any number of room displays with WELCOME.

It couldn't be more transparent.

The WELCOME Screen

Using the WELCOME screen you can greet your visitors with a virtual "Welcome" right at the entrance / reception area and can also provide initial information such as "Please contact ...". Design the WELCOME screen according to your own ideas and corporate design using the included editor.

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Dates are transparent at a glance! With the Outlook integration, you can plan your appointments in Outlook and WELCOME without media disruption. You can also create appointments directly in WELCOME which were previously only maintained in Outlook. The add-in recognises the external participants, subject, date and hour and allows you to fill in WELCOME-specific information for individual visitors directly in Outlook. This means that in Outlook the welcome screens, personal welcome message, visitor badge and documents which have to be signed can be defined for each visitor.

Be sure to test.

Visitor Badge

Create visitor-specific badges at the push of a button and use the editor to design your own visitor badge layout. Of course, WELCOME also comes with a check-in / check-out process at the push of a button. And if there are persons visiting on a regular basis, the "permanent visitor" regulation also offers a simple and quick solution.

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Date Confirmation

Provide your visitors with all important information in advance. WELCOME summarises all relevant visit data in a clearly structured form in an e-mail and adds convenient directions. Your visitor is thus optimally prepared for his appointment.


Wallet Ticket

WELCOME can automatically generate wallet tickets for your visitors for iPhone, Android and Windows Phone. No need to search for the invitation in a crowded e-mail inbox, just save it in the wallet. Wallet automatically displays the ticket to the visitor shortly before check-in.

It couldn't be faster.

Check-In with QR-Scanner

Design the check-in process for your visitors even faster with the individually generated QR code. WELCOME supports QR scanners as standard - both stand-alone and in all-in-one terminals.

It couldn't be more convenient.

Self Check-In

After your visitor has got the first positive impression because he saw his / her name on the welcome screen, the next step is impressive, as well: With the self check-in, your visitor fill in their data by himself / herself. Registration via a tablet? No problem, of course! Whether via a terminal or by your reception secretary - the visitor receives a visitor badge and can sign agreements. This is how visitor reception works today.

Experience it yourself.

Safety instructions

You always have an overview of which visitors are in your house. Security agreements need to be signed? This can now be done digitally. You present the security-relevant agreement and your visitor signs e.g. on a tablet. Of course, you can define time limits for how long the agreements are valid. Everything safe, everything under control!

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Resource management

Reserve a meeting room or parking space? This can be done in no time and to your absolute satisfaction. WELCOME supports you in managing your resources. These could be, for example, visitor parking spaces or meeting rooms. You set this up individually in the settings and can book a parking space or a meeting room directly when you create a visitor appointment.

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Overview of visitors

From a security point of view, you must be able to provide information at any time about which visitors are staying in your buildings. With WELCOME Online, authorised persons have an overview of present and expected visitors.

It couldn't be safer.

Real-time statistics

Your event costs at a glance! This is how you save money. Authorized persons can view the real-time statistics via smartphones, tablets and any device with a web browser. The digital statistics about exact visitor numbers is an important element in the post-processing and is used for 100% accurate event billing.

Be sure to test it yourself.


The check-in terminals - perfect for an impressive and trouble-free check-in. At the terminals, visitors can check in, register independently, sign documents and print their visitor badge. The devices can also be equipped with scanners, so that visitors can check in even faster using a barcode. And if you want to print a picture of the visitor on the badge, the terminal can also be equipped with a camera.

You must have experienced it.

Multi-client functionality

Do you have several locations and reception areas? No problem with WELCOME, but perfectly solved! Manage your reception areas in a client overview and control your printers and WELCOME screens specifically and individually. This way you always have everything under control and can direct your visitors to the desired reception area.

Go for it.

Prices for our Room Management solution:

Contact us!
We would be happy to make you an individual offer exactly fitting your company.

Email to Lucjan Slowiena

WELCOME: customers all over the world.

Some of our satisfied customers:

  • Referenzkunde WELCOME micro automation

WELCOME - and your visitors are happy.

The successful solution from EnterSmart.

WELCOME by EnterSmart

This is modern Visitor Management!

The best cloud solutions are the ones from EnterSmart.

Our philosophy: simple design of complex solutions.

This is how visitor management works!
Excellent and safe.

Sit back and relax for 3 minutes and watch the video.

Then you know how visitor management works with WELCOME. Also in your company.
Sorry, video only available in German language.

The perfect modernization for each reception area:

the cloud-based visitor management software for companies and events, which also takes corporate security to a new level!

Click here for more information.

Some Highlights

  • German cloud business solution with installed customer base
  • Overview of all visitors
  • Control and evaluation
  • Simple and intuitive handling
  • Fast implementation (Outlook and Microsoft Active Directory)
  • End-to-end digital process
  • Perfect, emotional appearance

Try WELCOME for free

To register, we only need your email address and you can test WELCOME to its full extent.